Code of Ethics

  1. General Principles. All Contemporary Romance Writers members are to act in a professional manner and are to treat all members with civility and respect.
    • 1.1 All executive board members and board members are to conduct themselves within a professional manner without discrimination, and with fairness and honesty.  
  2. Acts Subject to Disciplinary Procedures. Any act deemed detrimental or unprofessional or conduct unbecoming to the membership of the Contemporary Romance Writers as determined by the board of directors.
    • 2.1 Any act deemed as discriminatory. Laundering or stealing or misconduct of any finances. Altering property in any fashion for personal use or use outside of organizational business. Falsifying organizational documents. Accusing the organization and/or board of directors of inflammatory, false accusations. Transferring organizational property, such as website or social media accounts or bank accounts or email accounts, to personal registering accounts.   
  3. General Policy and Timeline for Disciplinary Procedures.
    • 3.1 Each case of code of ethics violation is to be brought to the board of directors’ attention immediately. An emergency board of directors meeting will be called by the president based on the severity of the charges/accusations. The president may waive the required board meeting notification timeframe for code of ethics misconduct initial meetings. 
    • 3.2. Each case of ethics violation is to be treated independently.
    • 3.3. The accusing violator must be made aware of the charges brought upon them within 7 days of the board of directors’ meeting. 
    • 3.4. The board of directors will hold a meeting within 2 weeks of the accused violator’s notification regarding the misconduct, with all available information provided to the board of directors. The board of directors will hold a second meeting 2 weeks from the initial meeting, with the violator invited to present evidence in their own defense of the ethics charges. The board of directors will hear the information and take into consideration the evidence presented as well as the accused violator’s statement and render a decision at that meeting, after the dismissal of the accused violator from the meeting. The decision of the board of directors will be forwarded to the accused by the president, immediately following the meeting. All decisions by the board of directors are final. 
    • 3.5. If the code of ethics violator is an executive board member, the board of directors may suspend the accused violator from all duties and accounts until the hearing is complete, for the safety of the organization. This will be determined on an individual case basis.