April 7, 2024: Q2 Board Meeting

Meeting called to order at 2:02 PM CST.

Attendance:

President - Katrina Marie
VP of Programs - Monica Jorgensen
VP of Communications - Erika Nielsen
VP of Workshops - Nicole R. Locker
Treasurer - Absent
Secretary - Absent

Stephanie not in attendance. Sending information to Katrina

Minutes of Last Board Meeting

Monica Moves to approve
Nicole seconds
All in favor

Agenda

President’s Report

Welcome
Introduce Erika as our new VP of Communications
Mentorship program
* hard to find volunteers to act as mentor
* do a town hall to get members more involved and feel like a community. – Wednesday, June 12 @ 8PM EST
* do a jotform to register to attend live or leave feedback.

Treasurer’s Report

Still working on reconciling this quarters’ transactions, I will send over a YTD report when that is done.
– Paypal Balance as of 4/7/24: $206.95
– PNC Balance as of 4/7/24: $62,563.27

Secretary’s Report

Members as of 4/7/24: Total of: 335
-Still working to get email access. Password was never sent over. Katrina is reaching out to Cheryl for me to change the phone number to Katrina’s so that we can reset the email. Went into the email on the backend but there were no emails available. Katrina changed the settings so that the emails don’t automatically delete after they auto forward to the gmail account.
-All FB member requests have been checked and approved with the exception of 1.

VP of Programs Report

Conference going well
Keynote
Masterclass
Had a question about sponsors: Are they in charge?
Need volunteers for Stiletto
Have narrators read from unpublished winners
Put a call out for judges for Stiletto (need 7-12 more): Katrina & Nicole

VP of Workshops Report

YTD: Brought in $2510 for workshops Jan-April Paid out $2155 to instructors, earned $1255

There were a few instructor agreements that haven’t been signed when came on. There are 3 from one instructor that haven’t been signed. Sent emails and hasn’t gotten a response. Sent email with a response date of end of March or workshops would be removed. Didn’t get a response and those have been removed from the lineup
Integrated jotform with zoom.

VP of Communications Report

Pretty straight forward. Emails go where they need. Nothing to report.

Committee Reports

Business Matters

Microsoft Teams
Subscription to Microsoft 365 Business for $1050.00
Nicole moves
Monica seconds
All in favor

New Business

Pay the panelists the same fee of $150 regardless of more than one speaker per workshop
Nicole Moved
Monica seconded
all in favor

Do bimonthly mixers with themes and topics to bring engagement.

Adding different social media posts to facebook group to bring engagement.

Katrina to contact smaller book influencers about judging the published for reader’s choice award.

Monica to ask a member to step into role of Treasurer.

Meeting Adjourned

Meeting adjourned at 3:37 PM CST.