Meeting called to order at 02:11 PM CT.
Attendance:
Nicole Locker - President
Michelle McCraw - VP of Programs
Katrina Marie - VP of Communications
Stephanie Derbas - Treasurer
Melanie Greene - Past President
Not present:
Cheryl Barton
Tara Baisden
Minutes of Last Board Meeting
Minutes of last meeting approval: Katrina moves, Michelle seconds, all in favor.
Agenda
President’s Report
2023 Timeline
Quarter 1 (January – March)
January 15, 2023: Q1 Board Meeting (2:00 p.m. CT)
February ?: Audit Committee Review
- Overseen by Stephanie Derbas
- Volunteers: Emily Sewell and Velma Samuel
March 1-14: Mentor Matching Applications open
- March 15-May 10 pairs work together
March 1: Stiletto Contest opens
- Overseen by Michelle
- Volunteers: Natalie Tindall, Rhonda Gilmour
- Coordinator: Michelle
- Judges: Carla Luna, Ingrid Pierce
- Entries: Sadira Stone, Natalie Tindall, Kathy Strobos – need training, possibly from Carla
- PR: Donna Mortensen
March 31: Stiletto Contest closes
Quarter 2 (April – June)
April 16: Q2 Board Meeting 2pm CT
May 10: Mentor Program surveys should go out
May 8: Stiletto Unpub Scores Due
May 22: Stiletto Unpub Finalists Announced
June 16: Stiletto Pub Scores Due
June 20: Stiletto Finalists Announced
Quarter 3 (July – September)
July 29-30: Virtual Conference
- Masterclass?
- July 29: AGM (Q3 Board Meeting) + Stiletto Awards Ceremony
- Chapter Service Awards
- Pitch Event
- Volunteer: Monica Jorgensen
September 1-14: Mentor Matching Applications open
- September 15-November 10 pairs work together
Quarter 4 (October – December)
October 1-15: Elections coordinator gathers nominations, sets up voting
- Volunteer: Katina Drennan?
October 15: Nanowrimo Group opens
- Overseen by Katrina
- Volunteers: Donna Mortensen, Andrea Jenelle
October 16-30: 2024 Board Elections open
November 1: Novel Celebration opens
November 1: File 990N (Nicole)
November 10: Mentor Program surveys should go out
November 12: Q4 Board Meeting
- Newly elected board is invited, discuss transition plans
Need to schedule:
- 2023 Writing Retreat (Texas?)
Treasurer’s Report
From Stephanie Derbas.
As of 1/15/23,
PNC Balace: $47168.13
PayPal: $1939.44
Stephanie is going to work with our volunteers to start on this year’s Financial Audit.
Nicole is going to send Stephanie the Stripe Login info.
Secretary’s Report
Cheryl Barton was not present for the meeting today.
Current membership is at 362 members as of 1/15/23.
VP of Programs Report
From Michelle McCraw.
Stiletto Contest coming up. Kicked off today and have almost a full slate of volunteers.
- Dates listed above in President’s Report!
- The board is ineligible from entering contest, but committee members are eligible to enter.
Summer conference – Melanie Green volunteered to lead the planning. Tara has begun working on organizing getting sponsors and donations.
VP of Workshops Report
Tara was not present for today’s meeting. Info below provided by Nicole:
2023 lineup is almost full, just a few more openings to fill for later in the year. No financials to report yet as it is not yet the end of January.
VP of Communications Report
From Katrina Marie,
PayPal subscriptions was a big ordeal this year.
Workshops for February are going out on Social Media. Getting those set about 2 months in advance.
Not enough member interest to keep Clubhouse up and running.
Planning to start for Nanowrimo, including possibly a Camp Nano in July.
Donna Mortensen has some Stiletto graphics to get to Katrina for social media blasts.
Committee Reports
Reports are above in other areas.
Business Matters
Roundtable Discussion set for February 15, 2023. Reconnecting With the Joy of Writing.
New Business
Nicole and working on the IRS Form 1024 with the help of Stephanie and Katrina. It will be $600 fee to file, but is required to get our own 501(c)6 status up and running, so needs to be submitted ASAP. Board approval was granted to pay this necessary fee.
Meeting Adjourned
Meeting adjourned at 03:06 PM CT.